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Conversation 1

會話 1

A : Anne, would you please come in for a while? Please also bring along the minutes of yesterday's management meeting.

A：安妮，你能進來一下嗎?同時，請帶上昨天的高層會議 記錄。

B:Of course,sir…Here's the minutes of the meeting.

B：當然可以，先生……這就是會議記錄。

A:How long did the meeting last?

A：會議進行了多久?

B:The meeting was delayed by thirty minutes and it lasted for two and a half hours.

B:會議推遲了三十分鐘，進行了兩個半小時。

A:Did the chairman ask for me?

A：會議主席問起我嗎?

B :Yes,I told him that you were very ill and couldn't attend.

B：是的，我告訴他你病重，所以無法出席。

A:All right. Have you handed in my report to him?

A：好的，你把我的報告交給他了嗎?

B:Yes,l did. Besides, here are all the reports and materials handed out in the meeting. I think you'll have to do some re-plies.

B：是的，此外，這是在會議中分發的報告和資料，你也許 要做些回答。

A: Thank you, Anne. You've done an excellent job. Did they mention the date for the next meeting?

A：謝謝你，安妮，你做得非常好。他們提及下次會議的日 期了嗎?

B:No,they didn't. The chairman said he would send a memo to all managers by the end of this week informing them of the date of the next meeting.

B：沒有，主席說將在本星期內發一份備忘錄給各位經理，

Conversation 2

會話 2

A:Hi, Mary, you have been a secretary for several years in this company. Could you tell me what a secretary should do for a meeting or a conference?

A：喂，瑪麗，你在本公司干了幾年秘書了，能告訴我在會 議中秘書必須做些什么工作嗎?

B:Well, an important part of the duties of a secretary, I think, is to do well the preparation work for the meeting.

B：唔，我認為一個秘書的重要職責之一就是做好會議的 準備工作。

A:What should a secretary do to prepare for a meeting? Can you tell me a bit more about It?

A：那么秘書應該做些什么樣的準備工作呢?你能講得稍 微詳細些嗎?

B : First of all, the agenda should be prepared before the meet-ing. Then you should ensure that those entitled to be present are properly informed.

B：首先，開會前要準備好議程，然后你要確定通知到應該 出席會議的所有人員。

A:I see, and how about the documents and the Information?

A：我明白了。文件和資料怎么辦呢?

B : All the necessary documents and the information relevant to the meeting should be available, preferably printed and dis-tributed before the meeting.

B：所有有關會議的必備文件和資料都得準備妥當，最好 在會議前印好并分發出去。

A:And what should a secretary do during the meeting?

A：那么在會議期間秘書要做些什么呢?

B:Of course, she should take minutes.

B：當然應該做記錄。

A:And after the meeting?

A：在會議之后呢?

B:After the meeting she should type the minutes up, and then keep proper records of the business transacted and the reso-lutions passed and also implement many of the decision reached at the meeting.

B：會后應當把會議記錄打出來，還要把討論的問題和通 過的解決方案記人檔案，并把會上所作出的決定加以 執行。

A:It's seriously good.

A：非常好。